Secure File Sharing
Take advantage your own secure cloud for file back up and case collaboration. You can now designate folders on a per case basis, including email notification of new file uploads for users, supporting ongoing 365/24/7 attorney and party involvement.
See the article:
Secure File Sharing in ADR Cases
by James C. Melamed, CEO Mediate.com
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Secure & Authorized File Sharing
Mediate.com’s Cloud File Server provides numerous features to support your practice or program secure file sharing and collaboration. The first step is to create shared, permission-based folders. These may correspond to each case, for each staff or be shared topical folders. Administrators, staff, panelists and end users are able to securely access their authorized information from any location with web access.
In addition to file sharing via shared folders, Mediate.com's Cloud File Server provides a host of easy to use cloud-based file management features, including:
- File versioning
- File locking (check in/check out)
- File upload notification options
- Flexible file sharing options
- File annotations
File notification is especially helpful in efficiently advising those involved in a case that there is a new document to review.
File versioning
File versioning ensures that when a change is made to a file stored on Mediate.com's Cloud File Server, a newer version is automatically created and is added to the folder containing the earlier version. File versions are stamped by time and with the name of the user who made changes to the file. Instead of simply overwriting an existing file, file versioning maintains a complete document history for auditing file changes made over time and preventing accidental deletions.
File locking
The system will automatically lock files when users open them for editing. In addition, users can manually lock and unlock files. Once a file is checked out (or locked), other users can view the file, but cannot edit or upload changes. This ensures that users are always modifying files collaboratively, rather than working at cross purposes.
File changes notifications
File notifications are email notifications that are automatically triggered when new files are added to a specific folder or existing files are changed. Notifications are sent out to all users who have access to that particular file, indicating who changed the file and the time of the change. A form of change management functionality, file notifications provides teams with a seamless workflow for changing a file without having to spend time sending emails or on the phone. Notifications may be turned on or off.
Flexible file sharing options
For sharing files easily or distributing them to a large group, Mediate.com's Cloud File Server provides the following powerful, yet simple to set up and use features:
- File sharing via link (URL)
- Public folders
Sharing files via links
File sharing via link enables you to create a link (URL) to one or more of your files that can easily be emailed, embedded in a .PDF or Word file document or made available on any 3rd party application or website such as Twitter, Facebook or Linkedin. Designed specifically for use with large files or when you want to share a file with a large number of users, files are automatically downloaded when a recipient clicks on the link; there’s no need to require them to login to the cloud. You can also choose to have the link expire after a chosen time period (e.g. 7 days).
Public folders
Public folders are file repositories that are shared via links; they function much the same as files shared via links, except that the link directs the recipient to a folder rather than a file. When a recipient clicks on the link, they get access to the files in that folder without logging in to Mediate.com's Cloud File Server.
File annotations
File annotations gives users the ability to enter comments against files. As an additional way for users to capture contextual information as it pertains to a particular file, file annotations are a valuable tool for ensuring the success of your teams’ collaborative efforts.
FTP Cloud Server
Mediate.com's Cloud File Server provides an easy-to-use FTP solution that can be centrally managed and eliminates the need to deploy and manage FTP servers or email large files. You can define access for users to specific files and folders and securely share files.
Online Backup Server
Mediate.com's Cloud File Server can be configured to provide automatic backup on a scheduled, continual or on-demand basis for any computer on your network. Once you’ve downloaded and installed the backup application, it will recommend specific folders for back up. For example, on a Windows computer, the default recommendations are "My Documents" and your "Desktop Folder.” You can accept these defaults, or optionally, you can identify other folders for back up. The backup process can be scheduled to run at a specific time each day, on a continual basis (for example, look for changes every four hours) or on an ad hoc basis (on-demand). While the initial back up is comprehensive, targeting all designated files and folders (including Outlook-related .PST archive files), subsequent back ups are designed to pick up only new files or changes to existing files.
Cloud Storage Solutions
Online Storage
Mediate.com's Cloud File Server is an easy-to-use online storage solution for storing files of any size or type online in secure, permission-based folders. These folders are designed to allow for a hierarchical structure, letting you nest them together in order to create folders that have smaller sub-groups, each containing its own individual level of permission-based security. Because folder access is permission governed, you have full control over who has read, write and delete privileges for every folder at every level for both individual users and groups. Mediate.com's Cloud File Server is designed to provide business-class online storage solutions for both small businesses and larger organizations.
When setting up online storage accounts, you decide what folders individuals or groups can access by assigning appropriate folder permissions. For example, you can create a panelist folder that is accessible only to panelists. Similarly, you can have a folder that all staff are allowed to access - and, critically, you can also have any number of specific "case" folders within your online cloud that specific case participants, attorneys, and professionals can have secure and easy access.
Online storage that gives you access control over your files
Mediate.com's Cloud File Server online storage rights management is powerful and easy to use. Users can have Read Only, Read/Write or Read/Write/Delete permissions to the folders they are permitted to view, which in turn determines the actions they can perform on the files in that folder. For example, a user with Read Only access can view and download files, but they cannot edit, upload or delete files.
Securely access files from any computer or device
Mediate.com's Cloud File Server is purpose-built to facilitate "on-the-go" collaboration with co-workers and end users. Users can access the cloud using a standard Web browser or popular smartphone. Power Users also have the option to access their folders and files using a mapped drive from their computer for convenient file drag, drop and edit capabilities (Windows, Mac, and Linux compatible). Regardless of how you access Mediate.com's Cloud File Server, folder permissions are always enforced. Whether you use a Web browser, smartphone or a mapped drive to access the cloud, accessibility to folder content will be based on the permissions you have been granted.
Flexible options to upload your files
You can upload files to Mediate.com's Cloud File Server online storage in a variety of way without any restrictions as to file type or size. Drag and drop files into the online folders using either the mapped drive (Power Users only) or the built-in multi-file upload tool (all users). For your very largest files of 500 MBs or larger, Mediate.com's Cloud File Server provides a special no-maintenance FTP interface. We also offer Data Migration Services for customers with large initial data sets they wish to migrate into their online storage account.
ORDER YOUR PROFESSIONAL CLOUD TODAY!
Your Own 150 Gigabyte Custom Cloud:
150 Gigabytes storage, training & support at your own branded cloud $59/mo & $99 one-time installation & configuration
Your Own 1 Terabyte Custom Cloud:
1 Terabyte storage, training & ongoing support at your own branded cloud $119/mo & $99 one-time installation & configuration
